Expense management can be difficult enough as it is. When the regular office is replaced by the home office, it can easily become even more complicated. Our expert has the tips that will make expense management significantly easier.
Sara Palm Dahlblom is in charge of the corporate support at Eurocard. She believes that a company can make life easier for its employees with relatively simple methods.
“With good routines and the right tools, expense management can be done very smoothly, and you can save many hours of work as a result.”
Here are a couple of tips from Sara that solve some of the most common challenges she hears from her customers.
1: "It’s too complicated to report paper receipts"
“We can only agree. Our report, which we’ve done together with the Royal Institute of Technology in Stockholm, shows that it can take up to 55 minutes for a company to handle a single expense. The fact that it takes so long is often due to the manual handling of paper receipts.”
Solution: Digitize your expense management
“Businesses that don’t use an expense management system can easily digitize their expense management. All you need is the Eurocard Pro app, with its easy-to-use features for every step of the process”, says Sara Palm Dahlblom.
An employee can among other things gain significantly better control over their own expenses and avoid reporting paper receipts by:
- Take a photo of the paper receipt with the scanning function in Eurocard Pro after your purchase. The receipt is then immediately paired with the right transaction in the app.
- Send the information to the person approving the expense. Everything happens in the app - no paperwork is required.
2: "It’s difficult to get an overview of expenses, and there are too many errors in the expense reports"
“Missing receipts, stressed approvals and incorrect manual expense reports. When managers and administrators lose control of the company's expenses, errors will occur.”
Solution: Get a digital overview of all expenses
The Expense Manager is a web-based service where information on all the company's card purchases is collected and updated in real time. This allows managers and administrators to access at any time and:
- See which expenses are reported and which expenses are coming in.
- Categorize and approve expense reports
- Easily send approved reports to the company’s financial system.
The Expense Manager is part of the Eurocard Pro app. Every transaction is paired with the correct receipt before arriving in the Expense Manager. Smart and smooth.