At Sveriges Television, they now use virtual cards for certain online purchases. “We buy more complementary services online, which requires a payment method that’s flexible and secure,” says Susanne Cornelius, Travel Coordinator at SVT Purchasing.
Online media consumption is increasing every year, and is placing greater demand on media companies' technology platforms. They should be user-friendly and work smoothly even when millions of customers use them at the same time.
At Sveriges Television (SVT), web technology is continuously tested and optimised so it lives up to viewers' expectations and requirements. Some of the licenses and services for this are purchased online from various providers.
“This is a category of purchases that has increased significantly at SVT. Today, about 80 percent of what we buy on our virtual cards involves licenses, optimisation of technology and not least, services or tools for testing different apps,” says Susanne Cornelius, who continues: “Take for example the Eurovision app, which only needs to work when the show is live. It requires extensive and thorough testing.”
Some employees have a virtual card
At present, there are about ten people at SVT who make regular purchases on their virtual cards. Susanne Cornelius' responsibility is, among other things, to follow up these purchases and administer the handling of the cards. For it to work smoothly, there needs to be a reliable payment method in place that allows her to easily see when and where different purchases have been made.
We have increased the number of virtual cards from 3 to 13 in the last year
For SVT, this has been solved by using virtual cards instead of physical corporate cards. “We have increased the number of virtual cards from 3 to 13 in the last year,” says Susanne Cornelius. A virtual card works just like a regular plastic card, with one important difference: it only applies to online purchases.
One single invoice
All purchases are collected on a single invoice which is sent electronically to the organisation’s financial system. Via a web-based tool, e-admin, Susanne Cornelius then has an overview of all the accounts and invoices. In e-admin you can handle all the administration of cards and accounts. “It’s here I can see everyone's purchases, and cancel or order more cards if needed. Having that overview all the time feels safe and smooth,” she says.
Saves a lot of time
The transition to virtual cards has also meant significant time saving.
“In the past, people in the business spent a lot of time surfing the web to find suppliers who could offer invoices. Now we no longer have to think about the invoice, as the virtual card is used and the invoice comes from Eurocard instead. In addition, it has become easier for some of our departments to buy simpler goods or services from new suppliers, since the range of suppliers has increased, she says.
Three benefits of virtual cards
- No risk that the card gets lost
- Every purchase from different suppliers is gathered in one invoice
- No need for employees to use their private cards